Privacy Policy

General Privacy Policy

The preop.ai Web site (the "Web site") is designed to provide you with information about, and access to, the Web based information management system (the "Preop.ai System") provided by MMF Systems, Inc. ("MMF"). This privacy policy explains the limited degree to which we may collect, use and aggregate personal information about you as you use this Web site and the Preop.ai System. MMF respects your personal privacy and is committed to protecting it. To learn how we protect patient information stored with us with the Preop.ai System, please read our Patient Privacy Policy.

Your Acceptance of These Terms

By entering the Web site or using the Preop.ai System, you signify your acceptance of all of the terms of this Privacy Policy. If you do not agree to the terms of this Privacy Policy, please do not use the Web site or the Preop.ai System and exit this Web site immediately. Your continued use of the Web site or the Preop.ai System following the posting of changes to these terms will mean that you accept those changes.

Information Submitted and Collected

During your use of the Web site, we may collect certain information. The types of information we might collect and the uses to which we will put that information are listed below.

  1. Your IP Address. For each access of the Web site, MMF’s servers automatically record the IP address or domain name of the client computer. We record this information for security reasons and to help diagnose problems with our servers.
  2. General Use. MMF does not collect any personally identifiable information of its users, beyond what is necessary to ensure the security of its system. MMF will disclose your personally identifying information only in special cases, such as (i) to comply with valid legal requirements, such as a law, regulation, search warrant, subpoena or court order; or (ii) when MMF has reason to believe that disclosing this information is necessary to identify, contact or bring legal action against someone who, intentionally or unintentionally, may be causing injury or harm to users of the Preop.ai System or other persons or violating the Terms and Conditions of Use Agreement.

The Preop.ai System may use cookies to store certain user preferences as well as enable application functionality.

Your browser software can be set to reject all cookies. Most browsers offer instructions on how to reset the browser to reject cookies in the "Help" section of the toolbar. If you reject our cookie, our site may not work properly. All cookies stored on your browser by the Preop.ai System are for the sole purpose of enabling the Preop.ai System and Web site functionality and no information is ever shared with any third parties.

Security

This site has security measures in place to protect against the loss, misuse, and alteration of the information under our control. Every action performed by users of the system is automatically logged for audit purposes.

MMF has strong internal policies to manage security and information access. MMF personnel do not need to access any client data stored on the system for performing routine maintenance tasks. Access to client data by MMF personnel is limited to the extent necessary to perform business functions.

Your Role in Protecting Your Privacy

If you access MMF through an Internet account maintained by your employer, please note that your employer may monitor your e-mail or Internet communications.

Notification of Changes

This Privacy Policy may be revised over time as new features are added to the Web site or as security and privacy laws and standards evolve. We will post those changes prominently so you will always be notified regarding what information we gather, how we might use that information, and whether we will disclose it to anyone. We do, however, recommend that you read this Privacy Policy each time you use this Web site or the Preop.ai System, in case you missed our notice of changes to the Privacy Policy.

Changes in MMF Operations

In the event that MMF, or any component of MMF's operations, is merged with, or is acquired by, another entity, then any such successor or acquiring entity may access and use the information that you have provided to MMF, which would be necessary for the entity to effectively continue MMF's business. By using this Web site, you consent to any such use of information by such an entity assuming control of MMF operations because of a merger, purchase of MMF assets or liquidation of MMF assets in bankruptcy or insolvency.

Contacting Us

If you have any questions about this Privacy Policy, the practices of the Web site, or your dealings with MMF, you can contact us:

Legal Affairs
MMF Systems, Inc.
445 Park Avenue, 9th Floor
New York, NY 10022

Patient Information Privacy Policy

This Patient Information Privacy Policy between you and MMF Systems, Inc. ("MMF") sets forth the privacy policies of MMF with respect to physicians, hospitals or other healthcare providers ("Providers") who have registered to use MMF's Web based information management system (the "Preop.ai System"), as well as the patients of Providers using the Preop.ai System to submit Patient Questionnaires. The terms of this Patient Information Privacy Policy are in addition to the Terms and Conditions of Use, the MMF Systems Services Agreement or any other executed agreements you may have with MMF with respect to the Preop.ai System.

General

We only store personally identifiable patient information that has been provided to us by (i) a Provider or (ii) a patient who has submitted a Patient Questionnaire through the Web site. We will use this information only for purposes of providing the services and functionalities of the Preop.ai System. We will never disclose personally identifiable patient information except as described in this Patient Information Privacy Policy.

We protect personally identifiable patient information by limiting access to the information and implementing server security measures.

MMF strives to meet or exceed all applicable industry standards and regulatory guidelines regarding the security and confidentiality of individually identifiable health information, such as the security and privacy provisions of the Health Insurance Portability and Accountability Act of 1996 (HIPAA), and we have carefully considered such requirements in the development of our Web site and this Patient Information Privacy Policy.

Patient Information

We only store Patient Information that has been provided to us by (i) a Provider or (ii) a patient who has submitted a Patient Questionnaire through the Web site. Patient Information stored by MMF does not constitute the original medical record of a patient, but may include medical information that is part of a patient's medical record. MMF acts, at the direction of the Provider submitting such information (the "Submitting Provider"), as a custodian of such information received from the Provider and the Provider's patients. Providers who create and use the Patient Information are responsible for any updates and/or corrections to such information. We will use and release Patient Information only in accordance with the instructions of the Submitting Provider, subject to MMF's Terms of Use, Privacy Policy, the MMF Systems Services Agreement and other applicable agreements.

Disclosing Patient Information

In the event that MMF, or any component of MMF's operations, is merged with, or is acquired by, another entity, then any such successor or acquiring entity may become the successor to our obligations with respect to the Patient Information that you have provided to MMF, which would be necessary for the entity to effectively continue MMF's business. By using the Preop.ai System and pursuant to the Terms and Conditions of Use, you consent to such assumption of MMF's obligations with respect to Patient Information by an entity assuming control of MMF's operations because of a merger, purchase of MMF assets or liquidation of MMF in bankruptcy or insolvency. MMF will seek to assure that any successor entity to MMF assumes all of MMF's obligations and responsibilities as a custodian of Patient Information.